Administrative Assistant


Division

Location

Ottawa,

Job ID

3209


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Job Description:

 

Education

  • A high school diploma or an acceptable combination of education, training and/or experience

 

Experience

  • Experience in performing financial and administrative duties, including inputting data for requisitions for payment, writing routine correspondence, establishing and maintaining filing systems for records.
  • Experience in preparing purchase orders and requisitions against a standing offer, ordering material and services.
  • Extensive experience* in Shared Travel Services (HRG).
  • Extensive experience* in the use and application of Integrated Financial and Materiel System (IFMS).

 

* Extensive experience means the depth and breadth of experience associated with the performance of these duties for a period of approximately three (3) years.

 

Knowledge

  • Knowledge of the IFMS financial system and procedures for preparing purchase orders and requisitions.
  • Knowledge of Treasury Board travel and contracting policies and guidelines.

 

Abilities

  • Ability to set priorities, organize and support the financial and administrative section of an organization.
  • Ability to manage payment requests as well as to enter and monitor expenses using internal tools.
  • Ability to communicate verbally and in writing.
  • Ability to work under continued pressure to meet aggressive deadlines.

 

Personal Suitability

  • Discretion
  • Reliability
  • Initiative
  • Detail oriented

 

Official Language Proficiency

  • Bilingual imperative – Level: BBB

 

Conditions of Employment

  • Reliability and Security: Secret