Senior Facilities & Move Manager

In by AIM Opportunities

JOB DESCRIPTION: 

  • Plan, organize and coordinate office relocation and consolidation activities of federal employees and associated support and special purpose spaces, including office furniture, office equipment, files and filing cabinets, and other workplace items.
  • Office relocation planning will include eventual relocation of employees back to the retrofitted facility.
  • Organize and chair move coordination and move-related meetings with various stakeholders.
  • Provide meeting agenda; prepare and distribute meeting minutes within 48 hours of each meeting.
  • Meeting minutes shall record issues discussed, decisions made, action items and owners.
  • Submit agenda and meeting minutes as required for review by Project Manager before distribution.
  • Develop move plan / phases / sequences in consultation with various stakeholders, after reviewing the planned phased occupancy schedule, furniture delivery/installation schedule, computer equipment disconnect & reconnect schedule (if applicable) and all other move-related activities.
  • Submit for review by Project Manager before presentation to client representatives.
  • The move plan will describe the move process; outline move constraints, schedule and interdependencies with related activities; detail and schedule daily activities; identify roles and responsibilities of the move team members and movers.
  • Ensure adequate time and resources are planned for each move.
  • Ensure that the move schedules align with the Master project schedule, and that the approved move schedules are always respected.
  • Develop and provide supporting tools, move templates and communication materials to facilitate move planning and coordination.
  • Submit for review by Project Manager before issuing.
  • Ensure that the move templates are properly filled out by client groups and assist in filling out the templates when requested.
  • Obtain advice and guidance pertaining to the move of classified information/assets from client Corporate Security
  • Experience in development of move plans / phases / sequences, and detailed schedules indicating daily activities.
  • Experience in development of Statement of Work.
  • Experience in development of supporting tools and templates.
  • Experience in providing direction to movers and leading post-move and follow-up activities.

JOB REQUIREMENTS:

  • A minimum of 10 years of experience in office relocation planning, coordination and move implementation, including office relocations of 300 and more employees in a multiple phased move, involving multiple stakeholders and client groups
  • Experience in development of move plans / phases / sequences, and detailed schedules indicating daily activities.
  • Experience in development of Statement of Work.
  • Experience in development of supporting tools and templates.
  • Experience in providing direction to movers and leading post-move and follow-up activities.

SECURITY: Eligible for Reliability

COMPENSATION: To Be Negotiated

CONTACT PERSON: slecours@theaimgroup.ca

ABOUT THE AIM GROUP

The AIM Group Inc., a Canadian company founded in 1988, is a national supplier of professionals in the Engineering & Technical, IM/IT and Professional Services. The cornerstones of our service-delivery approach are integrity and fairness, and our philosophy is to add value to every professional relationship we enter into; together, these principles have guided us through three decades of thoughtful growth and have resulted in our reputation among professional consultants as a company they can trust their careers with.

The AIM Group’s recruiters review every job application they receive to make sure they find the perfect fit for each position. Please note that a recruiter will only contact you if your skills and previous experience are a close match to the requirements above or to other requirements we may be working on.

To apply for this job email your details to slecours@theaimgroup.com.

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